Accounting Clerk I Jobs at Rockford Housing Authority
Sample Accounting Clerk I Job Description
Accounting Clerk I
PRIMARY RESPONSIBILITIES: This position represents responsible routine and non-routine accounting and clerical work in which the incumbent is responsible for the maintenance of a variety of financial records, using accepted accounting practices and internal guidance materials.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Prepares computerized payroll; controls insurance and other deductions. Prepares weekly payroll reports and maintains files of these records.
- Processes payments for payroll liabilities including health insurance, union dues, payroll taxes, and all other employee benefits. Reconciles general ledger accounts of these liabilities.
- Prepares quarterly payroll taxes and annual tax reports including W2 forms.
- Processes invoices for payment in accordance with accounts payable system. Works with vendors and staff to resolve discrepancies between purchase orders and invoices.
- Receives tenant rent payments, prepares cash receipts for data entry and maintains daily control of cash receipts and adjustments to tenants accounts receivable and security deposits.
- Reconciles cash collections on tenant billing ledger with daily control of deposits and bank statements with responsibility for finding errors and making corrections.
- Reconciles general ledger accounts receivable balances and security deposits balances with sub-ledgers. Has the responsibility for finding errors and making corrections.
- Processes tenant move-outs and maintains records of accounts sent to collection agency.
- Processes utility payments including payments on behalf of tenants with negative rent balances.
- Prepares Housing Choice Voucher checks for landlords and tenants, processes HAP register, and reconciles accounts with general ledger.
- Prepares necessary Housing Choice Voucher quarterly and annual reports.
- Prepares required journal vouchers and posts entries to general ledger.
- Prepares HUD reports and other reports subject to Director of Finance approval.
- Responsible for maintaining files, including transfer of files at end of fiscal year.
- Responsible for inventory accounting for fixed assets and equipment.
- Assists with data entry duties as needed.
- Coordinates special work projects assigned by Supervisor, such as: analysis of accounts before preparations of financial statements; preparation of a variety of HUD reports; storing and disposition of aging records using HUD guidelines.
- Assists with preparation of reports for Board.
- Assists with preparation of operating budgets, including Housing Choice Voucher.
- Reconciliation of fund requisitions to appropriate accounts.
- Assists with General Ledger closings and with year end closing, including preparation of financial statements.
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