Accounting Clerk I

PRIMARY RESPONSIBILITIES:  This position represents responsible routine and non-routine accounting and clerical work in which the incumbent is responsible for the maintenance of a variety of financial records, using accepted accounting practices and internal guidance materials. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 Prepares computerized payroll; controls insurance and other deductions. Prepares weekly payroll reports and maintains files of these records.

1. Processes payments for payroll liabilities including health insurance, union dues, payroll taxes, and all other employee benefits. Reconciles general ledger accounts of these liabilities.
2. Prepares quarterly payroll taxes and annual tax reports including W2 forms.
3. Processes invoices for payment in accordance with accounts payable system. Works with vendors and staff to resolve discrepancies between purchase orders and invoices.
4. Receives tenant rent payments, prepares cash receipts for data entry and maintains daily control of cash receipts and adjustments to tenants accounts receivable and security deposits.
5. Reconciles cash collections on tenant billing ledger with daily control of deposits and bank statements with responsibility for finding errors and making corrections.
6. Reconciles general ledger accounts receivable balances and security deposits balances with sub-ledgers. Has the responsibility for finding errors and making corrections.
7. Processes tenant move-outs and maintains records of accounts sent to collection agency.
8. Processes utility payments including payments on behalf of tenants with negative rent balances.
9. Prepares Housing Choice Voucher checks for landlords and tenants, processes HAP register, and reconciles accounts with general ledger.
10. Prepares necessary Housing Choice Voucher quarterly and annual reports.
11. Prepares required journal vouchers and posts entries to general ledger.
12. Prepares HUD reports and other reports subject to Director's approval.
13. Responsible for maintaining files, including transfer of files at end of fiscal year.
14. Responsible for inventory accounting for fixed assets and equipment.
15. Assist with data entry duties as needed.
16. Coordinates special work projects assigned by Supervisor, such as: analysis of accounts before preparations of financial statements; preparation of a variety of HUD reports; storing and disposition of aging records using HUD guidelines.
17. Assists with preparation of reports for Board.
18. Assists with preparation of operating budgets, including Housing Choice Voucher.
19. Reconciliation of fund requisitions to appropriate accounts.
20. Assist with General Ledger closings and with year end closing, including preparation of financial statements.

 QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Knowledge of accounting principles and practices, terms and formats.

1. Familiar with office practices and procedures.
2. Skilled at making moderately complex arithmetical computations quickly and accurately.
3. Able to use Microsoft Excel software to prepare spreadsheets.
4. Ability to operate office machines such as calculator, typewriter, personal computer and photocopy machine, and willing to demonstrate same.
5. Capable of preparing moderately complex financial statements from computer printouts and other sources.
6. Able to follow oral and written instructions.
7. Proficient at data entry work.
8. Faculty for completing work assignments with minimal supervision.
9. Aptitude for working harmoniously with others.
10. Must have exhibited a good work and attendance record in current or past positions

 EDUCATION and/or EXPERIENCE: Associates degree in Accounting, Business Administration or equivalent from two-year college plus three years of successful accounting work experience.  Or

 High school diploma or equivalency, with a minimum of five years of accounting work experience.  Successful completion of college courses Accounting I and Accounting II is required.

Current Openings for Accounting Clerk I Jobs at Rockford Housing Authority