Accounting Clerk I

PRIMARY RESPONSIBILITIES:  This position represents responsible routine and non-routine accounting and clerical work in which the incumbent is responsible for the maintenance of a variety of financial records, using accepted accounting practices and internal guidance materials. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Prepares computerized payroll; controls insurance and other deductions. Prepares weekly payroll reports and maintains files of these records.
2. Processes payments for payroll liabilities including health insurance, union dues, payroll taxes, and all other employee benefits. Reconciles general ledger accounts of these liabilities.
3. Prepares quarterly payroll taxes and annual tax reports including W2 forms.
4. Processes invoices for payment in accordance with accounts payable system. Works with vendors and staff to resolve discrepancies between purchase orders and invoices.
5. Receives tenant rent payments, prepares cash receipts for data entry and maintains daily control of cash receipts and adjustments to tenants accounts receivable and security deposits.
6. Reconciles cash collections on tenant billing ledger with daily control of deposits and bank statements with responsibility for finding errors and making corrections.
7. Reconciles general ledger accounts receivable balances and security deposits balances with sub-ledgers. Has the responsibility for finding errors and making corrections.
8. Processes tenant move-outs and maintains records of accounts sent to collection agency.
9. Processes utility payments including payments on behalf of tenants with negative rent balances.
10. Prepares Housing Choice Voucher checks for landlords and tenants, processes HAP register, and reconciles accounts with general ledger.
11. Prepares necessary Housing Choice Voucher quarterly and annual reports.
12. Prepares required journal vouchers and posts entries to general ledger.
13. Prepares HUD reports and other reports subject to Director of Finance approval.
14. Responsible for maintaining files, including transfer of files at end of fiscal year.
15. Responsible for inventory accounting for fixed assets and equipment.
16. Assists with data entry duties as needed.
17. Coordinates special work projects assigned by Supervisor, such as: analysis of accounts before preparations of financial statements; preparation of a variety of HUD reports; storing and disposition of aging records using HUD guidelines.
18. Assists with preparation of reports for Board.
19. Assists with preparation of operating budgets, including Housing Choice Voucher.
20. Reconciliation of fund requisitions to appropriate accounts.
21. Assists with General Ledger closings and with year end closing, including preparation of financial statements.

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