Accounting Clerk II

This position represents responsible routine and non-routine accounting and clerical work including but not limited to preparing data for entry to computer, opening mail, filing and answering telephones.  The incumbent is responsible for the maintenance of a variety of financial records, using accepted accounting practices and internal guidance materials, and data entry to any housing authority software system.  Develops and maintains spreadsheets, prepares recurring journal entries, assists with account reconciliations, processes and prints various financial report.

Essential Responsibilities:

• Responsible for maintaining files, including transfer of files at end of fiscal year.
• Responsible for inventory of supplies, materials and equipment.
• Coordinate special work projects assigned by Director, such as, but not limited to, analyzing of accounts before preparation of financial statements; preparation of a variety of HUD reports; storing and disposition of aging records using HUD guidelines.
• Understand and follow Rockford Housing Authority policies and procedures.
• Data entry for any Automated system, as assigned.
• Assists as needed with typing of letters, reports, and forms.
• Assists as needed with filing.
• Assists as needed with preparation of data for entry to computers, including recurring journal entries.
• Answer telephone, taking and relaying messages as necessary.
• Prepare and maintain spreadsheets used in tracking invoices, account analysis, budget forecasting, etc.
• Prepare computerized payroll; control insurance and other deductions. Analyze payroll withholding accounts monthly and quarterly.
• Process invoices for payment in accordance with accounts payable system.
• Cash receipts are collected by bank but incumbent is responsible for control of cash receipts and adjustments to tenant accounts receivable and security deposits.
• Prepare receipts for data entry and maintain manually posted daily control of cash receipts and adjustments to tenant accounts receivable and security deposits.
• Reconcile General Ledger Accounts Receivable balances and Security Deposits balances with sub-ledgers. Has the responsibility for finding errors and making corrections.
• Process tenant move-outs and maintain records of accounts sent to collection agency.
• Reconcile cash collections on tenant billing ledger with daily control of deposits and bank statements with responsibility for finding errors and making corrections.
• Reconcile Homeownership Reserve and Non-Routine Maintenance Reserve balance on General Ledger with Homeownership Ledger end-of-month balances.
• Prepare required journal vouchers.
• Prepare HUD reports and other reports subject to Director's approval.
• Perform other job-related duties of the classification as required.

Current Openings for Accounting Clerk II Jobs at Rockford Housing Authority